Personal Assistant - Twickenham [Please check commute]

Experience level

Novice

Office assistant for assistance tasks and support of the secretariat. Friendly and competent manner is a prerequisite.

Job description

We are seeking a highly organized and proactive Personal Assistant to support our Founder and Director with various administrative tasks and personal errands. The ideal candidate will possess excellent organizational skills, the ability to handle confidential information with discretion, and a proactive approach to managing multiple important projects. This role requires a reliable individual who can efficiently handle tasks ranging from answering phone calls and emails to running errands and data entry. Key Responsibilities - Phone and Email Management: Answer phone calls, respond to emails, and send emails via SmartReach. - Organizational Skills: Maintain and organize the Director's calendar, schedule appointments, and manage reminders. - Errands and Driving: Drive to collect items, run errands such as trips to Costco, and collect lunch for the Director. - Data Entry: Accurately input data into various systems and maintain records. - Confidentiality: Handle private and confidential information with the utmost discretion. - Administrative Support: Assist with various administrative tasks, including filing, document preparation, and project management. - Communication: Act as a point of contact between the Director and internal/external parties, ensuring smooth communication and handling inquiries. - Project Assistance: Work on multiple important projects directly with the Founder, providing necessary support and coordination. Qualifications - Proven experience as a Personal Assistant or in a similar administrative role. - Excellent organizational and multitasking skills. - Strong verbal and written communication abilities. - Proficiency with email management tools (e.g., SmartReach) and other office software. - Valid driver’s license and reliable transportation. - Ability to handle sensitive and confidential information discreetly. - Strong attention to detail and problem-solving skills. - Proactive and able to work independently with minimal supervision.

Industry

Office